Legal Assistant – Torts

POSITION SUMMARY

Under general supervision, performs clerical, administrative, and general office duties in support of Authority attorneys and projects within the Torts Section.

 

Qualifications

 

PRIMARY RESPONSIBILITIES

% time

1

60%

Creates, modifies, prepares, and proofreads documents related to attorney’s work.

  • Researches, collects, and assembles documents.
  • Types and proofreads legal documents including, but not limited to, motions, pleadings, interrogatories, and subpoenas to be filed in court.
  • Prepares documents for trial.
  • Files, sorts, retrieves, scans, uploads, and distributes legal materials and documents.

2

25%

Provides administrative support and performs general office duties for Torts Section.

  • Handles photocopying, sending and retrieving faxes, answering telephones and taking messages, and receiving and escorting law department visitors.
  • Opens, sorts, and prioritizes mail and alerts attorneys with time sensitive or urgent materials to include open records, motions, and pleadings.
  • Reviews attorneys’ schedules for conflicts and determines priorities.
  • Maintains office files and records.  Assists with developing and updating standardized legal forms and documents.
  • Assists with setting up depositions with witnesses and requests checks for witness fees.
  • Arranges meetings, conference calls and reserves conference rooms for Torts attorneys.
  • Delivers or arranges delivery of documents to judges’ chambers, other law firms, etc.
  • Assists with searching electronically stored information.

3

10%

Maintains Torts’ docket of cases, including tracking litigated cases, hearings, pre-trial motions, and trial dates.

4

5%

Performs related duties as assigned.

MANAGEMENT RESPONSIBILITIES

Reporting to this position are the following jobs:

Job Title
  • None

CHALLENGES

  • Prioritizing competing responsibilities and heavy workload, while meeting strict deadlines.
  • Keeping abreast of Authority standards and legal best practices in performing all aspects of work.
  • Maintaining confidentiality of sensitive documents and information at all times.

EDUCATION/EXPERIENCE REQUIREMENTS

  • College diploma, plus general office experience in a legal services environment, or an equivalent combination of education and experience relating to this position.
  • Required to type at a minimum rate of speed of 45 words per minute.

PHYSICAL REQUIREMENTS

  • Requires sitting for extended periods of time, standing, visual acumen, manual dexterity, and fingering for working with computer keyboards.
  • Chicago Transit Authority requires all employees to be COVID-19 vaccinated.  If you are offered employment, proof of  COVID-19 vaccination will be required as a condition of employment and as part of the hiring process. Visit www.transitchicago.com/careers for full notice.
  • Service Area Requirement: Exempt (Non-Union) employees must live within the boundaries of the CTA Statutory Service Area either at the time of employment or within 6 months of beginning employment at CTA.

KNOWLEDGE, SKILLS, AND ABILITIES

  • Working knowledge of legal office procedures and practices.
  • Working knowledge of legal terminology and document preparation practices.
  • Working knowledge of basic legal research procedures.
  • Working knowledge of basic standard office administrative practices and procedures.
  • Working knowledge of Microsoft Suite including Word and Excel and trial visual aids.
  • Strong written and oral communications skills.
  • Strong proofreading skills.
  • Strong typing skills.
  • Ability to use discretion when working with confidential information.
  • Ability to organize work, set priorities, meet critical deadlines, and follow-up assignments with minimum direction.
  • Ability to establish and maintain effective working relationships with attorneys, Authority personnel, and external contacts.

WORKING CONDITIONS

  • General office environment.

EQUIPMENT, TOOLS, AND MATERIALS UTILIZED

  • Standard office equipment.
  • Personal computer, standard office productivity and litigation support software, and related software.

Additional Details Please note, employees and/or union members will be given priority consideration in the hiring process, per the applicable labor contracts.


Final salary will be determined in part by the qualifications of the selected candidate and may be higher or lower than target.

Applicants, if hired,must comply with CTA’s residency ordinance.

CTA IS AN EQUAL OPPORTUNITY EMPLOYER

No employee or applicant for employment will be discriminated against because of race, color, creed, religion, sex, marital status, national origin, sexual orientation, ancestry, age, unfavorable military discharge, disability or any other status protected by federal, state, or local laws; except where a bona fide occupational qualification exists We are committed to providing an inclusive environment for our workforce and supporting the communities we serve. CTA will make reasonable accommodations for the known disabilities of otherwise qualified applicants for employment as well as its employees, unless undue hardship would result. If you require an accommodation in the application or hiring process, please contact [email protected] prior to the submission of your application or upon notification of your actual test date. CTA will work with you to determine if an accommodation can be provided.

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